Federal CARES Act Information - FINAL QUARTERLY REPORT - All funds distributed
Email sent to students:
Dear {first name},
I hope this email finds you and your family well during this most challenging of times for many in our community. This email contains important information about financial assistance for you provided through the Higher Education Emergency Relief Fund of the CARES Act.The U.S. Department of Education has provided funds to the University of New Mexico as well as other colleges and universities to assist current students with expenses such as food, housing, course materials, technology, health care, and child care. We are distributing 100% allocated to UNM for student aid directly to students based on students' financial need assessment using the 2019-2020 Free Application for Federal Student Aid (FAFSA) on file.
You qualify for these funds in the amount of $xxx. These funds will be direct deposited into the bank account you have already set up with UNM, or mailed as a physical check to your mailing address (if you did not previously set up direct deposit with us). By receiving these funds, you acknowledge you will use them as intended to offset some of the additional expenses described above that you have incurred during this time.
While we know that this semester took an unexpected turn, together we will get through it. Despite the challenges, now is the time to persevere and finish the semester as strong as possible. We are here to support and work with you to get the most of the time, effort and money you invested in this semester and to help you toward our shared goal of your graduation.
We realize you may have many needs during this uncertain time and hope these funds will be of assistance. Many resources, from tutoring to free food to rent support, are available at UNM and in the community and are described here: https://advisement.unm.edu/resources/covid-19-student-resources.html. We hope that you will reach out to faculty and staff for support in reaching your academic goals. We believe you have what it takes to complete your UNM education and want to support you to the finish line.
Stay safe and Go Lobos!
Dr. James P. Holloway
Provost and Executive Vice President for Academic Affairs
The University of New Mexico
Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Information
The funding was given to half time enrolled degree seeking students with a FAFSA or State Aid Application on file. We distributed approximately 75% of funding to students with an expected family contribution (EFC) of $5500 or less as determined through the Free Application for Federal Student Aid (FAFSA). Another approximate 25% of the funding went to students with an expected family contribution of $5501 or higher. We selected this EFC delineation as it mirrors the Pell grant eligibility range for EFC. There were 8263 students in the $5500 or under range and 5192 students above the $5500 range. Students below $5500 received $900. Students above $5500 received $430.
Email sent to students:
Dear XXXXX,
I hope this email finds you and your family well. This communication contains important information about financial assistance for you provided through the Higher Education Emergency Relief Fund II (HEERF II).
The U.S. Department of Education has provided additional funds to the University of New Mexico as well as other colleges and universities to assist current students with expenses such as food, housing, course materials, technology, health care, and child care. We are distributing 100% of the funds allocated to UNM for student aid directly to students based on students' financial need assessment using the 2020-2021 Free Application for Federal Student Aid (FAFSA) on file.
You qualify for these funds in the amount of $XXX. These funds will be direct deposited into the bank account you have already set up with UNM, or mailed as a physical check to your mailing address (if you did not previously set up direct deposit with us). By receiving these funds, you acknowledge you will use them as intended to offset some of the expenses described above that you have incurred during this difficult time.
Despite the challenges, continuing your educational pursuits is important. We are here to support and work with you to get the most of the time, effort and money you invested in this semester and to help you toward our shared goal of your graduation.
We realize you may have many needs during this uncertain time and hope these funds will be of assistance. Many resources, from tutoring to free food to rent support, are available through UNM campuses ( Albuquerque, Gallup, Los Alamos, Taos, and Valencia) and in the community. We hope that you will reach out to faculty and staff for support in reaching your academic goals. We believe you have what it takes to complete your UNM education and want to support you to the finish line.
Stay safe and Go Lobos!
Dr. James P. Holloway
Provost and Executive Vice President for Academic Affairs
The University of New Mexico
Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
Institution Name: _________The University of New Mexico_____________ Date of Report: __7/6/21____ Covering Quarter Ending: ______3/31/21____
PR/Award Number(s): P425F200681-20A____ P425J _________ P425K: _________ P425L200243-20B ______ P425M: _________ P425N: ________
Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _22,491,392__ Section (a)(2): __2,062,802_ Section (a)(3): ___________ Final Report? ☐
Category | Amount in (a)(1) institutional dollars | Amount in (a)(2) dollars, if applicable | Amount in (a)(3) dollars, if applicable | Explanatory Notes |
Providing additional emergency financial aid grants to students.1 |
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Providing reimbursements for tuition, housing, room and board, or other fee refunds. | 342,016
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Providing tuition discounts. |
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Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees. |
628,454
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Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment. | 168,000
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Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions. |
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Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing. |
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Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations. |
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Campus safety and operations.2 | 1,173,518
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Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a class period and to provide time for disinfection between uses. |
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Replacing lost revenue from academic sources.3 |
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Replacing lost revenue from auxiliary services sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare, or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).3 |
18,544,118
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2,062,802
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Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities. |
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Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc. |
335,592
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Other Uses of (a)(1) Institutional Portion funds.4 |
299,694
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| Bookstore increased shipping for online sales due to store closure, Housing purchase of supplies to ship student’s dorm contents to their homes, costs to create video tours of campus in lieu of in-person tours, costs for providing captioning for online courses. |
Other Uses of (a)(2) or (a)(3) funds, if applicable.5 |
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Quarterly Expenditures for Each Program | 22,491,392
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Total of Quarterly Expenditures | 24,554,194 | |||
Form Instructions
Completing the Form:On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so. For the July 10, 2021 quarterly reporting deadline, institutions are encouraged, but not required to, submit the quarterly reports (this institutional reporting form and the student quarterly report) to the Department by emailing those reports as PDF attachments to HEERFreporting@ed.gov.
In the chart, an institution must specify the amount of expendedHEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the (a)(1) Institutional Portion, (a)(2) and (a)(3) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.
Posting the Form:This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.
Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.
1 To support expenses related to the disruption of campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).
2 Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
3Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.
4 Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(1) Institutional Portion may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
5 Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(2) and (a)(3) may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.